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The Tender Process |
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The United Nordic tender process starts with a meeting in the purchasing group to summarize the output and learnings from last tender and to set tactics and strategies for the coming tender. The group is led by the Chief Buyer, who is selected among the purchasers in the purchasing group and who is ultimately responsible for purchasing decision.
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The initial phase of the tender process involving the supplier is the RFI; Request for Information. The invited suppliers are asked to fill out details about his company, such as area of operation, capacities and experience in exporting to Europe.
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The second phase is the RFP; Request for Proposal. The suppliers who have passed (are approved in the) RFI step are asked a few more questions regarding logistics etc…, and are also required to set/give/provide… a proposal for each product item in the tender.
Both the RFI and the RFP questionnaires are on-line internet protocols, and are administered in the United Nordic Tender On-line System. Suppliers are invited to register and fill out a supplier profile in the system in due time before the tender starts.
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The third phase in the tender process is the Negotiations. The Chief Buyer contacts each supplier individually and negotiates outside the Tender On-line system. New bids are then registered by the supplier in the system.
4)
Finally the negotiations come to an end, and prices are confirmed. The system generates simple confirmation protocols as well as Purchase Confirmations (contracts) between each member company and supplier.
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